Description of the modules and their functionalities

1. System administration

• System dictionary management

• Rules for access to data and operations

- User and rights management

- Security of access to data in the system

• System parameters management

• Electronic notification system

• Schedules: mechanism of tasks to be performed in the system by specific user groups (e-mail notification of task deadline and completion method))

2. "Units" module;

• Register of higher education institutions

• List of ecclesiastical institutions

• Register of scientific units

• List of units with the right to confer a degree

• Quality systems implemented in the unit

3. "Register of non-public higher education institutions" module

• Register of non-public higher education institutions and associations of non-public higher education institutions

4. "Fields of study" module

• Summary of authorisations to conduct studies in a specific field, level and profile(s) of education

• Summary of studies launched in the fields of stud

• Verification and validation of permission data

5. "Students" module

• EN-1 survey: report on the number of applicants and accepted students to full-time and part-time studies

• List of students including:

- Personal data (full name, PESEL number, or, failing that, - identity document data)

- Studies data

- ECTS credits

- Information on material aid

• Mass import of data

• Tabular edition

- Semesters

- Material aid

6. "Scientific staff" module

• Register of research and academic staff including:

- Personal data (name and surname, PESEL number, or, failing that, - identity document number)

- Data on degrees and titles

- Data on professional degrees

- Functions performed at the university

• Staffing minimums

- Incorrect assignments by unit

- Employees in units

- Staffing minimums for fields of study

• Rights to confer a degree

- Exceedance by unit

- Employees in units

• Applicable scientific fields and disciplines

• Mass import of data

7. "Material aid" module

• Information on the material aid received in the units

• Information on irregularities

• Analytical reports on material aid

• xls and pdf lists

• Generation of serial correspondence letters (available for employees of the Ministry of Science and Higher Education)

8. "Financial statements" module

• University activity statements for the academic years 2010/2011, 2011/2012 and 2012/2013

• Financial and material plan for 2012

• Report on the implementation of the material and financial plan for 2012

• Financial statements on the basis of the applicable financial reporting scope referred to in art. 45 and in Annex No. 1 to the Accounting Act of 29 September 1994 (Journal of Laws of 2009, No. 152, item 1223, as amended), comprising the balance sheet, income statement (comparative variant) and cash flow statement (indirect method) for use by public universities in preparing their 2012 financial statements

9. Analytical modules

• Candidates and admissions reports

• Student register reports

• University activity reports

• Statistical reports

10. "Doctor / habilitated doctor" module

• Records of notices of award of doctoral degrees

• Records of notices of award of habilitated doctor degrees

• Process for creating, recording and approving notices

• Summary of persons holding a title or degree, available to anonymous users and those with the CK_PR role (CKSST)

11. Election system of the Central Committee for Degrees and Titles

• Administrative tools

• Candidate selection tools

- Voting tools

- Tools for reporting election results

12. "Science dissemination activities" module

• Scientific conferences

• Awards and distinction

13. "Patents and achievements" module

• Patents received

• Applications for inventions

• Protective rights and registration rights

• Copyright used

• Exclusive plant variety rights

• Implementation of research and development results by other entities

• Other practical effects of scientific research and development work and artistic creation

14. "Assessment of the Committee for the Evaluation of Scientific Units" module

• "Unit Survey" external programme

• Register of surveys in the POL-on system

15. "Properties and infrastructure" module

Properties:

• List of properties (buildings, premises, undeveloped plots)

• Basic data about the property

• Property rooms data (teaching, research, social, other)

Infrastructure:

• List of infrastructure (apparatus, equipment, IT infrastructure, intangible assets)

• Data characterising the infrastructure of a particular type

16. "Research laboratories and apparatus"

• List of testing laboratories

• Basic data and address of the unit constituting the testing laboratory

• Information on certification of permission (accreditation, notification, certification)

• Information related to the research laboratory's activity profile

• List of test procedures

• List of test apparatus

• Implemented quality systems

17. "Scientific projects" module

• Summary of the unit's projects identified in the unit survey

• Addition of a new project

• Summary of projects identified in the OFS (Operation of Funding Streams) system

• Data on the project manager

• Data on the units carrying out the scientific project (data on the contracts of the units with the funding bodies)

• Consortium data

• Description of outcomes: background data, publications, patents and achievements, implementations, conferences, practical effects, dissemination activities, properties and infrastructure

18. "Research Libraries" module;

• Compilation of research libraries

• Designation of an existing independent academic unit as a library

• Adding a dependent library (in the structure of another unit)

• Designation of an existing organisational unit as a library

• Introduction and editing of library data

• Designation of unit as library

• Generating library report

19. "Investments" module

• Summary of investments made by the unit

• Summary of grants for investments

• Introduction and editing of investment-related data

20. "Grants for higher education" module

• Algorithm for the distribution of grants referred to in art. 94 sec. 1 point 1 of the Act (basic grant)

• Algorithm for the distribution of grants referred to in art. 94 sec. 7 and sec. 4 of the Act (grant for material aid for students and doctoral students)

21. "Statutory grants" module

• Preview of statutory funds allocated to the unit by year based on applications submitted to the OFS (Operation of Funding Streams) system